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AbroadWorks Inc. is a staffing and consulting agency, catering to many companies from various industries all across the United States and Canada, to whom we provide top-notch multi-national talent from across the globe.

As a US-based company that specializes in HR Services, AbroadWorks focuses on sourcing talented foreign professionals, for either full-time, part-time, or project-based, remote work.

We offer a wide variety of career opportunities for both young and experienced professionals from Virtual/Executive Assistance, to Technical and Creative Writing, and IT-based roles, among others.

Apart from the promise of competitive compensation and benefits, our unique talent acquisition process offers a truly exciting opportunity for personal and professional growth, a productive learning experience, and the prospect of working in the safety and comfort of your own home.

For this role, we are in search of an organized Events Coordinator & Planner who will be responsible for overseeing the planning, organization, and execution of both online and offline company events. This is a full-time position during Eastern Standard Time with a hybrid setup for on-site and virtual events.

Candidates must also provide a portfolio containing pictures and videos of events they have worked on.

The following Job-related experience is required for potential candidates for this role:

• Must have at least a year of experience as an Event Coordinator/Planner or similar role.
• Must have proven experience in planning and executing high-profile events, including both in-person and virtual formats.
• Must have a strong network of vendor contacts or ability to establish relationships with vendors to secure competitive pricing and high-quality service.
• Must have hands-on experience as the primary or lead planner for events, with a deep understanding of the end-to-end event planning process.
• Must be able to proactively identify and address potential issues in event planning and execution.
• Must have exceptional organizational and multitasking skills, with the ability to manage multiple events simultaneously.
• Must have strong negotiation skills to secure favorable contracts with vendors and venues.
• Must have excellent communication and interpersonal skills to coordinate with clients, vendors, and internal teams.
• Must be able to stay calm and focused under pressure, adapting quickly to last-minute changes or unexpected challenges.
• Must be proficient with event management software, budgeting tools, and online event platforms.​

Your responsibilities will include but are not limited to the following:

• Lead the planning, coordination, and execution of high-scale events, including logistics, scheduling, budgeting, and vendor management.
• Develop and maintain event timelines and checklists to ensure that all milestones are met in a timely manner.
• Serve as the main point of contact for clients, ensuring their vision and expectations are aligned with event objectives.
• Coordinate with vendors, including caterers, decorators, and audiovisual teams, to ensure seamless event operations.
• Manage event budgets, track expenses, and provide financial reporting to ensure adherence to budgetary constraints.
• Oversee the setup and breakdown of event venues, ensuring all elements are in place and meet quality standards.
• Execute online event logistics, such as coordinating virtual platforms, managing attendee engagement, and troubleshooting technical issues.
• Monitor event progress and resolve any issues on-site or online to ensure a smooth and successful experience for all attendees.
• Gather feedback from clients and attendees post-event to measure success and identify areas for improvement.
  

Successful candidates for this role are expected to possess the following attributes:​​

• Must have excellent English communication skills.
• Has the ability to complete projects in a timely manner and quickly adjust to changing circumstances and embrace new technologies, processes, or methods.
• Great logical and verbal reasoning skills.
• Exceptionally detail-oriented.
• Exceptional problem-solving and information-processing skills.
• Ability to think outside the box.
• A great work ethic and interest in learning new concepts and growing with the job.
• Ability to work both independently and as part of a team.
• Must have their own work device (preferably a desktop or laptop) and a stable internet connection.

Successful candidates for this role will be rewarded with the following benefits and compensation:

• A total of five paid vacation days per year (additional days can be taken unpaid).
• A 5% raise per year guaranteed (additional raises or bonuses may be given for outstanding performance).
• A paid 15-minute break for every 4 hours of work.
• Fully-paid healthcare benefits after 2 months of full-time work.
  
• Compensation range: $2.50 - $5.00 per hour.

* Vacation days increase by 1 vacation day per year. I.e. after one year of employment, the total paid vacation days on year 2 would be six, on year 3 seven, etc.

Our main focus is to build an energized and motivated workforce where our employees are happy and satisfied with their jobs and growth opportunities.

We are looking forward to making you a part of our team!

Thank you for your time and interest.