We have streamlined our application process and it now takes under a minute to apply!

AbroadWorks Inc. is a staffing and consulting agency, catering to many companies from various industries all across the United States and Canada, to whom we provide top-notch multi-national talent from across the globe.

As a US-based company that specializes in HR Services, AbroadWorks focuses on sourcing talented foreign professionals, for either full-time, part-time, or project-based, remote work.

We offer a wide variety of career opportunities for both young and experienced professionals from Virtual/Executive Assistance, to Technical and Creative Writing, and IT-based roles, among others.

Apart from the promise of competitive compensation and benefits, our unique talent acquisition process offers a truly exciting opportunity for personal and professional growth, a productive learning experience, and the prospect of working in the safety and comfort of your own home.

For this role, our client is in pursuit of a seasoned Agency Administrative Assistant who will be responsible for managing essential administrative tasks, overseeing vendor communications, and handling budgets and invoicing. The ideal candidate will have experience in a creative or agency environment, demonstrate exceptional organizational and communication skills, and possess a proactive, solution-oriented mindset. This is a full time position during Eastern Standard Time from 10AM - 7PM.

The following Job-related experience is required for potential candidates for this role:

• Must have at least a year of experience as an Administrative Assistant, or similar role.
• Must have experience in an agency or creative environment is essential.
• Must be proficient in budgeting, vendor management, and administrative tools.
• Must be familiar with social media platforms and basic management practices.
• Must have the ability to handle high-stakes projects and financial information with discretion and professionalism.
• Must be proactive and resourceful, with a collaborative and adaptable mindset.
• Must be trustworthy and reliable, capable of working in a fast-paced, dynamic environment.

Your responsibilities will include but are not limited to the following:

• Manage day-to-day administrative tasks, including invoicing, scheduling, and vendor communications.
• Track project expenses and budgets, ensuring accuracy and confidentiality.
• Provide financial clarity to aid decision-making processes.
• Handle sensitive financial information with discretion and professionalism.
• Assist in assembling and managing project-specific teams, including animators, illustrators, and other creative contractors.
• Oversee vendor negotiations and ensure seamless communication while maintaining positive team optics.
• Coordinate with vendors to ensure timely delivery of services and maintain productive relationships.
• Proactively identify and implement process improvements to enhance efficiency in agency workflows.
• Support social media management and related tasks as needed.

Successful candidates for this role are expected to possess the following attributes:​​

• Must have excellent English communication skills.
• Has the ability to complete projects in a timely manner and quickly adjust to changing circumstances and embrace new technologies, processes, or methods.
• Great logical and verbal reasoning skills.
• Exceptionally detail-oriented.
• Exceptional problem-solving and information-processing skills.
• Ability to think outside the box.
• A great work ethic and interest in learning new concepts and growing with the job.
• Ability to work both independently and as part of a team.
• Must have their own work device (preferably a desktop or laptop) and a stable internet connection.

Successful candidates for this role will be rewarded with the following benefits and compensation:

• A total of five paid vacation days per year (additional days can be taken unpaid).
• A 5% raise per year guaranteed (additional raises or bonuses may be given for outstanding performance).
• A paid 15-minute break for every 4 hours of work.
• Fully-paid healthcare benefits after 2 months of full-time work.
• Compensation range: $3.00 - $5.00 per hour.

* Vacation days increase by 1 vacation day per year. I.e. after one year of employment, the total paid vacation days on year 2 would be six, on year 3 seven, etc.

Our main focus is to build an energized and motivated workforce where our employees are happy and satisfied with their jobs and growth opportunities.

We are looking forward to making you a part of our team!

Thank you for your time and interest.